How to Write Letter

Authorization Letter for Representation

Authorization letter for representation is written to authorize someone to represent you in any legal issue, or to act for you in a meeting. Often, it becomes impossible for you to deal with your tax related issues, or any legal issues. You have to authorize a lawyer to represent you who can help you out in the matter. Similarly, when you are unable to attend a client meeting for some reason, you can authorize your deputy to act for you in the meeting.


Writing an authorization letter to allow someone to represent you is not an easy task. The person you are authorizing should be an expert in that particular field. He/she should have some legal knowledge and must possess some experience related to the matter. The letter should be short with proper intent of authorization. The tone of the letter should be formal and the wordings must be simple and understandable.

Sample of Authorization Letter for Representation (1)

Jennifer J. Walden
Sr. Manager - Logistics
XYZ Company Ltd.
3135 Park Avenue, Apt 13M
Bronx, NY 10451-4070
(718) XXX-2827

20 January, 2011

April J. Werkheiser
Manager - Logistics

Subject: Authorization letter to represent a meeting

Dear Werkheiser,

I am writing this letter to authorize you to represent me in our client meeting that is going to take place on 25 January, 2011 in Golden Palms Hotel from morning 9 am to evening 5 pm. I am unable to attend the meeting as my wife is having a surgery of the same day in ABC Hospital.

The meeting is held to discuss and solve the problem relating to the goods delivery and rates of a raw material. You are authorized to discuss, negotiate and take a decision on my behalf.

Please post me about the outcome of the meeting once the meeting is over.

Jennifer J. Walden

Sample of Authorization Letter for Representation (2)

Patrick N. Floyd
1020 Thompson Pl
Nashville, TN 37217-183
(972) XXX-7349

20 December, 2010

Ashley S. Vargas
5405 Sandpiper Ln
Garland, TX 75043-4233

Subject: Authorization letter to represent a case

Dear Vargas,

I have filed a forgery case against XYX Company in the Country Court. I am writing this letter to inform you that I intend to authorize you to act as my lawyer for the case.

I am enclosing a cheque for $2000 as an advance payment to represent the case. Remaining payment will be done as per the terms and conditions agreed upon.

Please inform me at my number if there are any other preferences of yours.

Thanking you,

Yours truly,
Patrick N. Floyd

These samples of authorization letters for representation are written to authorize a lawyer to represent a case in the court and to allow a subordinate to attend a meeting and act on behalf of the writer.

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