How to Write Letter

Gym Cancellation Letter

Every gym has their own membership scheme for their customers. The fees and equipment along with other facilities may differ from gym to gym. However, a time comes when you've to cancel your gym membership due to some personal problem or maybe because of any other new gym starting up that is not only near to your vicinity, but also economical compare to your existing one. Such types of incidences give birth to write a cancellation letter.


However, before writing a cancellation letter, you should be familiar with the membership terms and conditions. Some gyms might have the conditions that unless you pay the fees for the entire period you're entitled membership for, you can't cancel the contract. These may be ranging from quarterly, half-yearly or yearly membership. If you owe nothing to the gym in terms of fees, then you can write a cancellation letter requesting them to end your membership.

Sample of Gym Cancellation Letter


Writer's Name
City, State, Zip Code
Contact Number


Concerned Person Name
Name of the Gym
City, State, Zip Code

Subject: Cancellation of Gym Membership, Enrollment No. XXX.

Dear Sir/Madam,

I am writing to request you to cancel my membership of your gym with effect from 30 March, 2010. My contact details and the enrollment number are provided above. As per the enrollment procedure, I have paid the fees for the services in cash via receipt number GXXX. Now, no payment is pending on my part.

I am happy and satisfied with your instructors as they have been friendly in guiding me about every single nuance of body building. However, due to some health problem and as per my doctor's advice, I am unable to continue my membership with your gym.

Please accept my request and confirm it with a written acknowledgement for the same. I once again thank you for the kind and useful services provided by your instructors.

Yours sincerely,
(Writer's Name)


Mike Hussey
20 High Street, Southeast
Atlanta, GA - 30312

Date: April 20, 2010

Tom Moody
Gym Manager
MyCoach Gym
112, Cherokee Avenue
Atlanta, GA - 30312

Subject: Cancellation of Gym Membership

Dear Mr. Tom,

Please consider this letter as a formal request to cancel my gym membership at your center with effect from May 2010. I have been a member of your gym for last four years and have really enjoyed the services and coaching provided by you.

The reason to request the canceling of my membership is because of my transfer to the City of Louisiana by my company. I would also like to request you about a partial refund of my fees as I have already paid in advance for the entire year.

I request you to do the needful and delete my details from your database in order to avoid any further charges. Confirm the acceptance of this letter be sending a copy duly signed at my given address.

Yours sincerely,
(Writer's Name)

These samples are written considering two scenarios for canceling the gym membership. If you relate your reason to any one of these, go ahead and use it by personalizing it.

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