How to Write Letter

Gym Membership Cancellation Letter Template

Writing a cancellation letter is a difficult task for those who are out of writing habits. However, everyone has to write this letter at some point of their lives. Writing this letter is an opportunity to express regret and to communicate intention of termination of agreement without breaking any trust or relationship.


Though the reasons to terminate an agreement or contract might be personal, but it is compulsory to do it formally by writing a cancellation letter in the business format. One such incidence to write this letter arises when you want to cancel your gym membership. You have to write it elegantly with the least possible words that can communicate your intention correctly to the readers. Just to ease you out with your writing, we have given a template of a gym cancellation letter that could be used by customizing it.

Template for Gym Membership Cancellation Letter

  • Contact Information
    Writer's Name
    City, State, Zip Code
    Contact Number
  • Date
  • Receiver's Contact Information
    Concerned Person's Name
    Name of the Gym
    City, State, Zip Code
  • Subject <br> Cancellation of Gym Membership
  • Salutation
    Dear Mr./Ms. (full name or last name),
  • First Paragraph
    In this paragraph, write your intention to cancel the membership and the date you would like to bring in effect for the cancellation.
  • Second Paragraph
    Write why there is a need to cancel the membership. If you're not satisfied with the services or coaching given by your gym, just mention it without berating the gym in a simple words and polite manner. The other reason may be your transfer to some other city or your health problem.
  • Third Paragraph
    Express your gratitude for the services provided by the gym. Ask them to confirm the acceptance of a letter with written acknowledgment. You can also request the refund of partial payment if you've paid the total fees in advance and could not continue due to some problem. This is possible only if there is any provision of refund in the contract.
  • Conclusion
    Conclude the letter with "Yours sincerely," or "Yours truly".

As we have seen the template, let's find out the actual sample of gym membership cancellation letter.

Sample of Gym Cancellation Letter

Ronald Brown
10 Low Street, Southeast
Atlanta, GA - 30312

Date: April 20, 2010

Brian Smith
Gym Manager
Good Health Gym
112, Cherokee Avenue
Atlanta, GA - 30312

Subject: Cancellation of Gym Membership

Dear Mr. Smith

I am writing this letter to request you to cancel my annual gym membership at your gym with effect from 30 May, 2010.

Recently, I have been promoted by my company to a senior level position. And the job demands lots of traveling, which will force me to be out of the town for almost 20 to 25 days. Hence, I can't be regular with my exercise routine.

Please consider my request and confirm the acceptance with written approval. I have no dues on me as the entire fees have been paid in advance.

Yours sincerely,
(Writer's Name)

This template and sample of gym membership cancellation letter will answer all your queries in writing one such letter. However, before writing the letter, find out the cancellation policies and if possible, abide by them.

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