How to Write Letter

Party Cancellation Letter

The people, group or an organization with whom we enter in the contract are sometimes referred as 'party'. However, here we are concerned only with the general acceptance of the word 'party', which means celebration. A party can be referred to a gathering of invited people by a host for the purpose of socializing, conversation or recreation. The typical features of any party are food, beverages and often music and dancing as well.

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Some parties are held to honor a specific person, day, or event. For example, birthday party, Christmas party, promotional party, dinner party, tea party, etc. Parties of this kind are called celebrations. You can arrange a party at your home, or any pub, bar or hotel depending upon your budget and the number of invitees.

Arranging any kind of party requires a thorough planning. The date, venue, menu, budget, number of guests, etc. are to be considered while making a party plan. However, sometimes even with proper planning, there comes a time where you have to cancel the party. You have to inform your guests to whom you have already send the invitations because they might have re-scheduled their plan to be present at your party. If the party is arranged in some hotel, or club, then those people too should also be informed about the cancellation.

Find out some help with the samples of party cancellation letters below.

Party Cancellation Letter Sample (1)

Writer's Name
Address
City, State, Zip Code
Contact Number

Date

Receiver's Name
Designation
Name of the Hotel/Club
Address
City, State, Zip Code

Subject: Party Cancellation Letter

Dear Sir/Madam,

I am writing this letter to cancel our reservation of your party hall that was booked on (insert date) for our birthday party which was scheduled to take place on (insert date).

The reason to cancel our birthday party is due to some emergency that has cropped up in our family. We have gone through all the possibilities to avoid the cancellation, but I guess this is the right decision we have come up with.

Please express my sincere apology for wasting your time. Though I am informing you much before the scheduled party date, I will still pay the amount specified in our contract as a fine for canceling our request.

Yours truly,
(Writer's Name)

Party Cancellation Letter Sample (2)

Host's Name
Address
City, State, Zip Code
Contact Number

Date

Guest's Name
Address
City, State, Zip Code

Dear (insert name),

I am writing this letter with a sad feeling to inform you about the cancellation of our wedding party that was fixed on (insert date).

We have to take this decision in the light of the sudden health problem of my father-in-law. I am really sorry for any trouble, we may have caused you. You have been very kind and special to us throughout our lives. I will drop in personally to see you after some improvement in my father-in-law's health.

Once again, I am sorry and am closing this letter with a hope to meet you soon.

Yours truly,
(Writer's Name)

Whatever is the reason for canceling the party, you should inform your guests and others who are involved with your party celebration. These samples of party cancellation letters are written with such intention.

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