How to Write Letter

Past Due Collection Letter Sample

Most of the business has a credit period which is ranging from 15 days to 30 days. This means that the customer has to pay the amount after completing this period without even making the creditors to inform them about the payment. If the customer has gone beyond the due date without paying the creditor, then their account can be referred to as past due.

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If you have a past due account from your customer, you should better adopt your own resources to contact the customer. This could be done with debt collection letters. Generally, the first collection letter is sent within 15 days from the past due date. This letter is a gentle reminder to the customer informing that the account is past due and a request to contact you if they need assistance, or have any questions. Second debt collection letter is sent after passing of another 30 days, and when the customer has failed either to contact you, or to make the payment.

Past due Collection Letter Sample (1)

Your Name
Title
Name of the Company
Address
City, State, Zip Code
Contact Number

Date: 1 September, 2010

Customer Name
Name of the Company
Address
City, State, Zip Code

Re: Past Due Account —First Reminder

Dear (Customer Name),

To strengthen the business relationship, we often provide credit to our customers to allow more convenience and flexibility. We hope, you agree with our practice since you have our customer for a longer period of time.

This letter is to serve a gentle reminder about the balance due at you which we are yet to receive. The following is the details of the account:

    Invoice Number: PO_XXXX
    Invoice Date: 20 June, 2010
    Invoice Amount: $XXX.00
    Payment Due Date: 20 July, 2010

As per our payment policy, we have given enough credit, and now we can't extend it any further.

We would appreciate if you pay this invoice as soon as possible. If you have already made the payment, please disregard the notice and accept our apology. Your timely action in the matter is appreciable.

Thank you very much,

Warm regards,
(Your Name)

Past due Collection Letter Sample (2)

Re: Past Due Account — Second Reminder

Dear (Customer Name),

This is a second reminder about your past due account. The details of the accounts are:

    Invoice Number: PO_XXXX
    Invoice Date: 20 June, 2010
    Invoice Amount: $XXX.00
    Payment Due Date: 20 July, 2010

Perhaps the payment must have been delayed due to an oversight or other preferences, or quite possibly this reminder may cross with your cheque in the mail.

We request you to make an immediate payment by sending us a check for the due amount. If there are reasons of delaying the payment, please contact us and discuss about the arrangements for making the payments.

You are still valuable to us and you enjoy doing business with you.

Regards,
Yours truly,
(Your Name)

Past due Collection Letter Sample (3)

Re: Past Due Account — Final Notice

This letter is our final reminder to inform you about your past due account. The details are as follows:

    Invoice Number: PO_XXXX
    Invoice Date: 20 June, 2010
    Invoice Amount: $XXX.00
    Payment Due Date: 20 July, 2010

We have decided to hand over your delinquent account to a collection agency in order to collect the balance you owed to us.

We have tried our best not to take this step. However, you failed to cooperate with us. You can still avoid this action by immediately making the payment in full.

Thanking you,

Respectfully,
(Your Name)

Follow these samples of the past due collection letters which could save you time and increase the collection of your account receivables.

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