How to Write Letter

Second Notice Collection Letter

There are number of decisions to be taken in business. Choosing customers and offering them credit is one of them. Mostly, all the decisions in business are taken after applying careful thoughts and planning, but sometimes it backfires when the customers skips or avoids payment.

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Collection letters are written to receive payment when a bill goes unpaid. It is the only cost-effective source to collect money from the customers who owe money. It should be written in a courteous and considerate manner concerning the customer's best interest. You have to write a collection letter in a series. The second notice of a collection letter is written when there is no response for the first collection letter.

Second Notice Collection Letter (1)

Your Name
Title
Name of the Company
Street Address
City, State, Zip Code

Date

Customer Name
Name of the Company
Street Address
City, State, Zip Code

Re: Second Reminder of Overdue Payment

Dear (customer name),

This is your second notice that payment of $XXXX.00 for the 100 units of water filters, supplied on (insert date), is overdue.

We are aware of the fact that you were on leave due to some personal problem. If you have resumed your office, we request you to pay immediate attention in this matter and send us the payment within seven days.

If you find any mistake with the invoice, please contact us and let us know the fact.

Yours truly,
(Your Name)

Second Notice Collection Letter (2)

Your Name
Title
Name of the Company
Street Address
City, State, Zip Code

Date

Customer Name
Name of the Company
Street Address
City, State, Zip Code

Re: Second Reminder of Overdue Payment

Dear (customer name),

This is a second reminder to inform you about your current liability of $XXXX.00. If previous notice has escaped your attention, please note that this amount is due in full immediately. The due amount is for the services provided for your generator maintenance, and the invoice number is XXX.

We request your kind attention to this matter immediately. If you are facing some finance problem, feel free to contact us so that we can provide you with some options for making the payment.

Yours faithfully,
(Your Name)

Second Notice Collection Letter (3)

Your Name
Title
Name of the Company
Street Address
City, State, Zip Code

Date

Customer Name
Name of the Company
Street Address
City, State, Zip Code

Re: Second Reminder of Overdue Payment

Dear (customer name),

We are writing this second reminder about your past due account as we didn't receive any response to our previous letter. Your payment of $XXX.00 was due on (insert date) for the bakery products ordered and delivered the same day on (insert date).

Please submit this payment promptly. We also accept credit card payment, in case you have run out of your cheque book.

Thank you,

Sincerely,
(Your Name)

There are different situations in which collection letters are written. These samples of second notice collection letters are written to tackle with problems of unpaid accounts that are natural to arise in business.

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